Wednesday, October 5, 2011
Wednesday, September 28, 2011
windows found software is harmful
Anything
you download from the internet is automatically marked as such by windows. they'll make security
decisions for you, so if you attempt to extract a zip containing a .exe file in
it, it will tell you that it has been blocked. To get round this, right click
on the zip, click "Properties", then click "Unblock", and
it will forget it came from the internet and let you extract the file
OpenSSH client and server Installation
Installation of the OpenSSH client and server applications is simple. To install the
OpenSSH client applications on your Ubuntu system, use this command at a terminal
prompt:
sudo apt-get install openssh-client
To install the OpenSSH server application, and related support files, use this command
at a terminal prompt:
sudo apt-get install openssh-server
The openssh-server package can also be selected to
install during the Server Edition installation process.
Thursday, September 22, 2011
No VLAN” shown while using Broadcom NetXtreme Gigabit NIC
No VLAN” shown while using Broadcom NetXtreme Gigabit NIC
Symptoms: “No VLAN” is displayed in VLAN Statistics and/or no 802.1Q tag information is shown in your decode. The network adapter you use to capture traffic is also a Broadcom NetXtreme Gigabit NIC.
Causes: Observer is not seeing the 802.1Q tag on packets being captured. This is sometimes caused by your switch not sending tagged packets to Observer. See VLAN Statistics tool is not working for explanation/resolution before proceeding.
Solutions: If you are using a Broadcom NetXtreme Gigabit NIC to capture the traffic and you have checked the switch configuration. Then try using the fix below. For BCM5751M NetXtreme Gigabit chips found in in IBM T43, HP laptops, and Dell Latitude laptops; there is a registry key under HKEY_LOCAL_MACHINE\SYSTEM\CurrentControlSet that can be set to cause the driver and chip not to strip the 802.1Q headers. To set that key, you must find the correct instance of the driver in Windows registry and change it.
1 Open the Windows registry editor. Start → Run → Command and type regedit.
2 Search for “TxCoalescingTicks” and ensure this is the only instance that you have.
3 Right-click the instance number (e.g., 0008) and add a new string value.
4 Type PreserveVlanInfoInRxPacket and give it the value 1.
5 Restart the computer.
The Broadcom NetXtreme Gigabit NIC no longer strips VLAN tags, so the symptom in Observer is resolved
Thursday, September 8, 2011
How to download your offline Address Book in Outlook 2010 (Exchange 2007)
-
Synopsis
This guide will show you how to download your Offline Address Book (OAB) if you have recently added new distribution lists, or new members to your Global Address Book, and you wish to see them immediately. -
Applicable to
All SherWeb hosted Exchange 2007 accounts. -
Prerequisite
- Outlook 2010
- a SherWeb hosted Exchange 2007 account
-
How to
- Go to Send / Receive - Send/receive Groups - Download Address Book.
- In the new window, click on OK.
- When the Outlook Send/Receive Progress window disappears, the address book will be done downloading.
Thursday, June 9, 2011
how to recall mail in outlook 2010
What if you sent an email without attaching some necessary document or you just mistakenly put the wrong information in the email? Outlook 2010 provides a feature to recall a sent message and is the first desktop email client that provides such an option.
Go to the Sent Items and open the Message that you wish to resend, then hit the Office button(File Menu), go to the Info tab and head over to the Message Resend and Recall option.
Click the drop down button located with the Resend or Recall option and choose the Recall This Message option.
You will be prompted regarding, what to do while performing the recall. You can either Delete unread copies of the message or Delete unread copies and replace with a new message. Also make sure that the Tell me if recall succeeds or fails for each recipient option is checked, if you wish to be informed, if not then just uncheck this checkbox.
Go to the Sent Items and open the Message that you wish to resend, then hit the Office button(File Menu), go to the Info tab and head over to the Message Resend and Recall option.
Click the drop down button located with the Resend or Recall option and choose the Recall This Message option.
So what does Recall option actually do? You can use it to delete the copy of your email from the recipients inbox or use it to delete a copy and replace it with a new message. The first option can be used if you send an email to a recipient by mistake, while the second option can be used if you forgot to include an attachment or any additional information.
Please note that it can only delete/replace emails that are unread, if the recipient have read the email then Outlook 2010 cannot delete/replace the email. Also note that this option will work in corporate environment only, if you send an email to GMail, Hotmail, Yahoo, etc address then this option will not work.
Friday, June 3, 2011
registry editing has been disabled by administrator
Registry editing has been disabled by your administrator” - Error you get when you try to open the Registry Editor in Windows XP, Windows 2000, Windows Vista and prevents access to registry editing.
If you are unable to access your regitry editor by typing REGEDIT.exe in Run Dialog then read following tips to quickly access disabled registry access.
Tip 1
Download Registry Fix tool to enable disabled registry access. Click Fix Registry and your registry access is enabled immediately.
Tip 2
Following tip is extremely helpful, and usually necessary in helping to rid your computer of a viral infection, which has disabled your registry access. Many virus programs will intercept registry access, based on its original file name (regedit.exe), and prevent them from running. The alternate copies of theis file will not encounter this problem.
Simply navigate to the C:\Windows and locate regedit.exe
.
Once located rename regedit.exe to some other name (e.g. new_reg.exe) and double click the file to run.
Tip 1
Download Registry Fix tool to enable disabled registry access. Click Fix Registry and your registry access is enabled immediately.
Tip 2
Following tip is extremely helpful, and usually necessary in helping to rid your computer of a viral infection, which has disabled your registry access. Many virus programs will intercept registry access, based on its original file name (regedit.exe), and prevent them from running. The alternate copies of theis file will not encounter this problem.
Simply navigate to the C:\Windows and locate regedit.exe
Once located rename regedit.exe to some other name (e.g. new_reg.exe) and double click the file to run.
khatrta.exe virus removal
Procedure to remove Khatra.exe virus manually
1)Go to task manager and select regsvr.exe(if found), gHost.exe , khatra.exe , Xplorer.exe rt click and select end process tree.
press WIN+r or start>RUN
2)type cmd and hit enter
3)GO to the the drive where your OS is installed
4)In the command prompt make sure you get the command line as c:\ or d:\ (this can be achieved by the command "cd .." without quotes)
5)Type attrib -s -h -r khatra.exe
Repeat the same process for the location c:\windows\system32
6)type del khatra.exe
7)Follow the same process for gHost.exe & Xplorer.exe as they are also part of the virus.
To make sure that the virus is out of you pc , check your registry
1)win+R type regedit
2)ctrl+F type in search one by 1 the names of the 3 processes i.e khatra,gHost,Xplorer
3)search the entire registry n go-on deleting the values you find.
Is your registry blocked by viruses?
Do you get the message "registry editing has been disabled by your admin"? then follow the instructions below
Enable Registry Editor
1:Extract the file
2:Right click on the file unhook.inf and select install
Download Registry Editor below
http://sites.google.com/site/a.....edirects=0
Afterward download Malwarebytes Anti-Malware install then update then run program. You may need to reinstall your Anti-Virus program and do a update the run and remove any found virus.
1)Go to task manager and select regsvr.exe(if found), gHost.exe , khatra.exe , Xplorer.exe rt click and select end process tree.
press WIN+r or start>RUN
2)type cmd and hit enter
3)GO to the the drive where your OS is installed
4)In the command prompt make sure you get the command line as c:\ or d:\ (this can be achieved by the command "cd .." without quotes)
5)Type attrib -s -h -r khatra.exe
Repeat the same process for the location c:\windows\system32
6)type del khatra.exe
7)Follow the same process for gHost.exe & Xplorer.exe as they are also part of the virus.
To make sure that the virus is out of you pc , check your registry
1)win+R type regedit
2)ctrl+F type in search one by 1 the names of the 3 processes i.e khatra,gHost,Xplorer
3)search the entire registry n go-on deleting the values you find.
Is your registry blocked by viruses?
Do you get the message "registry editing has been disabled by your admin"? then follow the instructions below
Enable Registry Editor
1:Extract the file
2:Right click on the file unhook.inf and select install
Download Registry Editor below
http://sites.google.com/site/a.....edirects=0
Afterward download Malwarebytes Anti-Malware install then update then run program. You may need to reinstall your Anti-Virus program and do a update the run and remove any found virus.
Wednesday, May 25, 2011
password change win7
you can’t remember your Windows 7 password, you can reset it using Windows 7 installation DVD or Ubuntu Live CD with very little effort.
1, Boot up your computer from the Windows 7 installation DVD or USB flash drive.
2, Just hit the “Next” button when it lets you to choose your language and keyboard layout, etc.

3, Click “Repair your computer” in the next window.

4, Click “Next” to fix problems with recovery tools.

5, Click “Command prompt” to open a command prompt window.

6, Backup the file named “sethc.exe” and replace it with “cmd.exe”, type the following commands respectively.

7, Remove the DVD disc from the optical drive and reboot your computer.

8, When the logon screen appears, press the “Shift” key 5 times, this will open the command prompt window.

Suppose that your user name is “diggfreeware”, and you want to reset its password to “123456″, just type the command below:
Now you can close the command prompt window, log in Windows with your new password instantly.
1, Boot up your computer from the Windows 7 installation DVD or USB flash drive.
2, Just hit the “Next” button when it lets you to choose your language and keyboard layout, etc.
3, Click “Repair your computer” in the next window.
4, Click “Next” to fix problems with recovery tools.
5, Click “Command prompt” to open a command prompt window.
6, Backup the file named “sethc.exe” and replace it with “cmd.exe”, type the following commands respectively.
7, Remove the DVD disc from the optical drive and reboot your computer.
8, When the logon screen appears, press the “Shift” key 5 times, this will open the command prompt window.
Suppose that your user name is “diggfreeware”, and you want to reset its password to “123456″, just type the command below:
Now you can close the command prompt window, log in Windows with your new password instantly.
Friday, May 6, 2011
Files on external drive changed to shortcuts
Check whether the files are not in hidden mode. Follow the following steps.
Step 1:
Click on the below link and download the file "AutorunExterminator"
http://en.kioskea.net/download/download-11613-autorun-exterminator
Extract it --> Double-click on "AutorunExterminator" --> Plug your External
hard drive now.
This will remove the autorun.inf files from your External hard drive and also from
the drives.
Step 2:
Click on "Start" -->Run --> type cmd and click on OK.
Here I assume your External hard drive as G:
Enter this command.
attrib -h -r -s /s /d g:\*.*
You can copy the above command --> Right-click in the Command Prompt and
paste it.
Note : Replace the letter g with your External hard drive letter.
Now check for your files in External Drive.
Step 3:
After that, download the Malwarebytes' Anti-Malware from the below link
http://en.kioskea.net/download/download-105-malwarebytes-anti-malware
Update it --> Perform "Full Scan"
Note : Default selected option is "Quick Scan".
Step 1:
Click on the below link and download the file "AutorunExterminator"
http://en.kioskea.net/download/download-11613-autorun-exterminator
Extract it --> Double-click on "AutorunExterminator" --> Plug your External
hard drive now.
This will remove the autorun.inf files from your External hard drive and also from
the drives.
Step 2:
Click on "Start" -->Run --> type cmd and click on OK.
Here I assume your External hard drive as G:
Enter this command.
attrib -h -r -s /s /d g:\*.*
You can copy the above command --> Right-click in the Command Prompt and
paste it.
Note : Replace the letter g with your External hard drive letter.
Now check for your files in External Drive.
Step 3:
After that, download the Malwarebytes' Anti-Malware from the below link
http://en.kioskea.net/download/download-105-malwarebytes-anti-malware
Update it --> Perform "Full Scan"
Note : Default selected option is "Quick Scan".
Monday, April 11, 2011
step by step installation of exchange 2010 on win 2008 r2
Prerequisites
Before installing Exchange Server 2010, here are the prerequisites to be installed in all the servers
Step by Step
1. Prepare your forest and organization in Active Directory
First you need to do the Schema preparation. Since this is a fresh new setup in the lab, I will perform the preparation on domain controller

Run Setup from the directory where your Exchange 2010 installation files are located. Here is the cmdlets

Next, you will need to prep the domain and organization. Here is the cmdlet


Now we have done the initial preparation. The forest and domain are ready to have the first Exchange 2010 server installed.
2. Install first Exchange 2010 server
We will do that on server "Bugis" which will have Client Access Role, Transport Role and Mailbox Role. But we will eventually remove the Mailbox role and deploy DAG on server "Outram", "Redhill" and "Dover". There is a reason behind why I choose to have 3 mailbox servers to form a DAG. That will be discussed in my future articles soon.
There are additional components needed before Exchange installation.,
As my first Exchange server is a combination all the 3 roles mentione above, I used the following command (refer the below screen capture)

Here is the break down of what you will need to install in role level.
Client Access Role
After the installation, you are required to perform restart server.

There are some updates & fixes need to be applied in specific.
Execute the command as shown in the screen capture below.

Voila, you have now completed the installation and enjoy. (below are the two screenshots of new Exchange Management Console and OWA after installation)


Before installing Exchange Server 2010, here are the prerequisites to be installed in all the servers
1. Net Framework 3.5The above three components must be installed regardless of which role you wish to install.
2. Powershell 2.0 CTP 3
3. Windows Remote Management
Step by Step
1. Prepare your forest and organization in Active Directory
First you need to do the Schema preparation. Since this is a fresh new setup in the lab, I will perform the preparation on domain controller
Run Setup from the directory where your Exchange 2010 installation files are located. Here is the cmdlets
Setup /PrepareSchema or Setup /ps*If you are running the prep process on the computer which is member of the forest or domain, and the OS is Windows Server 2008, you need to install the following component before executing the prep.
ServerManagerCmd -i RSAT-ADDSBelow screen capture shows that its completed.
Next, you will need to prep the domain and organization. Here is the cmdlet
Setup /p /on:SG or Setup /PrepareAD /OrganizationName:SG (where SG is my organization name in the Lab)
Now we have done the initial preparation. The forest and domain are ready to have the first Exchange 2010 server installed.
2. Install first Exchange 2010 server
We will do that on server "Bugis" which will have Client Access Role, Transport Role and Mailbox Role. But we will eventually remove the Mailbox role and deploy DAG on server "Outram", "Redhill" and "Dover". There is a reason behind why I choose to have 3 mailbox servers to form a DAG. That will be discussed in my future articles soon.
There are additional components needed before Exchange installation.,
As my first Exchange server is a combination all the 3 roles mentione above, I used the following command (refer the below screen capture)
ServerManagerCmd -i Web-Server Web-Metabase Web-Lgcy-Mgmt-Console Web-Basic-Auth Web-Windows-Auth Web-Net-Ext Web-Digest-Auth Web-Dyn-Compression NET-HTTP-Activation Web-ISAPI-Ext RPC-over-HTTP-proxy RSAT-ADDS
Here is the break down of what you will need to install in role level.
Client Access Role
ServerManagerCmd -i Web-Server Web-Metabase Web-Lgcy-Mgmt-Console Web-Basic-Auth Web-Windows-Auth Web-Net-Ext Web-Digest-Auth Web-Dyn-Compression NET-HTTP-Activation Web-ISAPI-Ext RPC-over-HTTP-proxy RSAT-ADDSTransport Role
ServerManagerCmd -i Web-Server Web-Metabase Web-Lgcy-Mgmt-Console Web-Basic-Auth Web-Windows-Auth Web-Net-Ext RSAT-ADDSMailbox Role
ServerManagerCmd -i Web-Server Web-Metabase Web-Lgcy-Mgmt-Console Web-Basic-Auth Web-Windows-Auth Web-Net-Ext RSAT-ADDS*For Mailbox Role, you have to install another component call "MSFilter Pack"
After the installation, you are required to perform restart server.
There are some updates & fixes need to be applied in specific.
Client Access RoleNow we are truly ready for the installation. I will not talk about installation using UI, because I prefer using command line.
KB951725, KB950888, KB952664, KB953290
Transport Role
KB951725, KB950888, KB952664
Mailbox Role
KB951725, KB950888, KB952664
Execute the command as shown in the screen capture below.
Here are the definitions of the parameters
Just hit "Enter" and sit back enjoy your coffee or newspaper. :-)
/m = /mode
/r = /role, /roles
H = Transport or you can use HT
C = Client Access or you can use CA
M = Mailbox or you can use MB
Voila, you have now completed the installation and enjoy. (below are the two screenshots of new Exchange Management Console and OWA after installation)
Service 'MSExchangeTransport' failed to reach status 'Running' on this server.
Aparently, this normally happens when you disable IPv6 in Local Area Connection.
This is due to the behavior of IPv6 in Windows Server 2008, when you disable IPv6 in Local Area Connection on Windows 2008 server.
The following error was generated when: “$error.Clear(); if ($RoleStartTransportService) { start-SetupService -ServiceName MSExchangeTransport }”, generated the following error: “Service ‘MSExchangeTransport’ failed to reach status ‘Running’ on this server.”

After doing lot of troubleshooting and searching on the net, found that this is happening due to IPV6, and installation needs IPv6 to be disabled in your local area connection on the system. After disabling my setup went smoothly, follow the below instructions to disable IPv6 from your system.
To completely disable IPv6 on a Windows Server 2008-based system, follow these steps:
1. Open Registry Editor.
2. Locate the following registry subkey:HKEY_LOCAL_MACHINE\SYSTEM\CurrentControlSet\Services\Tcpip6\Parameters
3. In the details pane, click New, and then click DWORD (32-bit) Value.
4. Type DisabledComponents, and then press ENTER.
5. Double-click DisabledComponents, and then type 0xffffffff in Hexadecimal or 4294967295 in Decimal.
If setup still gives error, remove IPv6 entry from “hosts” file %systemroot%\system32\drivers\etc
then enable ip6 from network by changing adapter settings.
This is due to the behavior of IPv6 in Windows Server 2008, when you disable IPv6 in Local Area Connection on Windows 2008 server.
The following error was generated when: “$error.Clear(); if ($RoleStartTransportService) { start-SetupService -ServiceName MSExchangeTransport }”, generated the following error: “Service ‘MSExchangeTransport’ failed to reach status ‘Running’ on this server.”
After doing lot of troubleshooting and searching on the net, found that this is happening due to IPV6, and installation needs IPv6 to be disabled in your local area connection on the system. After disabling my setup went smoothly, follow the below instructions to disable IPv6 from your system.
To completely disable IPv6 on a Windows Server 2008-based system, follow these steps:
1. Open Registry Editor.
2. Locate the following registry subkey:HKEY_LOCAL_MACHINE\SYSTEM\CurrentControlSet\Services\Tcpip6\Parameters
3. In the details pane, click New, and then click DWORD (32-bit) Value.
4. Type DisabledComponents, and then press ENTER.
5. Double-click DisabledComponents, and then type 0xffffffff in Hexadecimal or 4294967295 in Decimal.
If setup still gives error, remove IPv6 entry from “hosts” file %systemroot%\system32\drivers\etc
then enable ip6 from network by changing adapter settings.
enable windows remote managemetn on win2008 r2
Assuming the remote server is all set up and prepared to enter production, first, open Server Manager on the remote server.
Click on the "Configure Server Manager for Remote Management" link.
Select the "Enable remote management of this server from other computers".
Click "Ok".

The server's firewall will automatically be configured to allow the relevant traffic in.
How do you connect to the remote server?
On the computer you wish to use as the management machine (running either Windows Server 2008 R2 or Windows & with RSAT), open Server Manager.
Right-click on the Server Manager item and select "Connect to Another Computer".

In the Connect to Another Computer window, type the name or browse to the server you wish to connect to.
Click on the "Configure Server Manager for Remote Management" link.
Select the "Enable remote management of this server from other computers".
Click "Ok".
The server's firewall will automatically be configured to allow the relevant traffic in.
How do you connect to the remote server?
On the computer you wish to use as the management machine (running either Windows Server 2008 R2 or Windows & with RSAT), open Server Manager.
Right-click on the Server Manager item and select "Connect to Another Computer".
In the Connect to Another Computer window, type the name or browse to the server you wish to connect to.
Wednesday, April 6, 2011
voip client for android 2.2 frio
http://code.google.com/p/csipsimple/
it works with
it works with
G.711 A audio codec
finding srv records in dns
nslookup -type=SRV _sip._udp.domain name
in place of domain name user your domain name
in place of domain name user your domain name
Tuesday, March 22, 2011
microsft oc for android phones
here is the link to downlod the software for android phones.
http://www.androidzoom.com/android_applications/communication/androcs-beta_mkuq.html
Monday, March 14, 2011
How to install/Enable System restore on Win server 2003
Solution 1
Note:- Take a complete backup of your registry before doing any changes
In this procedure you need to download Add System Restore from here
Extract the zip file into a folder, in this you will see two files – AddSystemRestoreEntries.reg and sr.inf
Double click on AddSystemRestoreEntries.reg and click on Yes when prompted.
Insert your Windows XP CD and Right click on sr.inf and select Install.
Point to the /i386 directory on the CD if prompted.
Reboot your win server 2003 that’s it now you are ready for your new win server 2003 feature
System restore screen
Note:- Take a complete backup of your registry before doing any changes
In this procedure you need to download Add System Restore from here
Extract the zip file into a folder, in this you will see two files – AddSystemRestoreEntries.reg and sr.inf
Double click on AddSystemRestoreEntries.reg and click on Yes when prompted.
Insert your Windows XP CD and Right click on sr.inf and select Install.
Point to the /i386 directory on the CD if prompted.
Reboot your win server 2003 that’s it now you are ready for your new win server 2003 feature
System restore screen
This computer is configured as a source transport server for 1 connector (s) i the organization, These must be moved or deleted
|
Wednesday, March 9, 2011
Allow someone else to manage your mail and calendar
This feature requires you to use a Microsoft Exchange Server 2000, Exchange Server 2003, or Exchange Server 2007 account. Most home and personal accounts do not use Microsoft Exchange. For more information about Microsoft Exchange accounts and how to determine which version of Exchange your account connects to, see the links in the See Also section.
Similar to having an assistant help you manage your incoming paper mail, you can use Microsoft Outlook to allow another person, known as a delegate, to receive and respond to meeting requests or responses and to send e-mail messages on your behalf. You can also grant additional permissions that allow your delegate to read, create, or have full control over items in your Exchange mailbox.
Delegate Access is most commonly used between a manager and his or her assistant, where the assistant (delegate) is responsible for processing the manager's incoming meeting requests or e-mail messages and coordinating the manager's schedule. This article assumes that scenario for explaining the feature; however, Delegate Access can be used between peers.
Important You should not rely on the Private feature to prevent other people from accessing the details of your appointments, contacts, or tasks through programmatic methods or by using other e-mail programs.
Delegate Access is a more advanced feature than just sharing your Outlook folders. If you want to grant additional permissions, such as allowing a delegate the ability to create e-mail messages or respond to meeting requests on your behalf, you must use Delegate Access.
Notes
Note There is an advanced Exchange feature that allows one or more people to be granted Send As permissions for another Exchange mailbox. This allows someone to send a message as if he or she is the owner of the mailbox. Send As permissions can be used with or without Delegate Access. When Send As permissions are enabled, the recipient will see only the manager's name next to From. An Exchange or Microsoft Windows administrator must configure this option. This scenario is more common where there is a shared Exchange mailbox, such as a staff member who sends e-mail messages to customers from a shared Exchange mailbox and not his or her own Exchange account.
Exchange administrator instructions to enable Send As permissions
Tip To determine whether a delegate has Exchange Send As permissions or only Outlook Delegate Access Send on Behalf permissions, ask the delegate to create a new message and send it to his or her own e-mail account. Make sure the delegate enters the name for the other mailbox in the From box, for example, the manager's name. When the message is received, if both names appear in the From box along with the text "on behalf of," the delegate has only Outlook Delegate Access Send on Behalf permissions.
As the person granting permission, you determine the level of access that the delegate has to your folders. You can grant a delegate permission to read items in your folders or to read, create, change, and delete items. By default, when you add a delegate, the delegate has full access to your Calendar and Tasks folders. The delegate can also respond to meeting requests on your behalf.
If you want to allow the delegate to see all of the messages in your Inbox, you must grant additional permissions. Instructions for granting permissions are included in the Turn on Delegate Access section.
If you grant someone access to your Exchange folders, that person has access to all items in the folders except those marked private. Instructions for allowing delegates to view private items are included in the Choose items that cannot be viewed by a delegate section. Items in subfolders are not available to the delegate unless you change the sharing permissions on the subfolder or you create a new subfolder. New subfolders inherit the folder access permissions of the parent folder.
Top of Page
Top of Page
Top of Page
If you want a delegate to see your private items, do the following:
Important You should not rely on the Private feature to prevent other people from accessing the details of your appointments, contacts, or tasks. To make sure that other people cannot read the items that you marked as private, do not grant them Reviewer (can read items) permission to your Calendar, Contacts, or Tasks folder. A person who is granted Reviewer (can read items) permission to access your folders could use programmatic methods or other e-mail programs to view the details of a private item. Use the Private feature only when you share folders with people whom you trust.
Similar to having an assistant help you manage your incoming paper mail, you can use Microsoft Outlook to allow another person, known as a delegate, to receive and respond to meeting requests or responses and to send e-mail messages on your behalf. You can also grant additional permissions that allow your delegate to read, create, or have full control over items in your Exchange mailbox.
Delegate Access is most commonly used between a manager and his or her assistant, where the assistant (delegate) is responsible for processing the manager's incoming meeting requests or e-mail messages and coordinating the manager's schedule. This article assumes that scenario for explaining the feature; however, Delegate Access can be used between peers.
In this article
- About Delegate Access
- Turn on Delegate Access
- Change permissions for your delegate
- Choose items that can't be viewed by a delegate
About Delegate Access
Two Microsoft Office Outlook 2007 users who both use an Exchange account in the same organization can share their Exchange folders with each other. Folder sharing is one of the collaborative features of Exchange. When you grant access to your Outlook folders to another Outlook user, you can control whether the delegate has read-only or more advanced permissions. By default, items that you mark as private cannot be accessed by anyone else.Important You should not rely on the Private feature to prevent other people from accessing the details of your appointments, contacts, or tasks through programmatic methods or by using other e-mail programs.
Delegate Access is a more advanced feature than just sharing your Outlook folders. If you want to grant additional permissions, such as allowing a delegate the ability to create e-mail messages or respond to meeting requests on your behalf, you must use Delegate Access.
Notes
- As the manager, your mail must be delivered to your mailbox on the Exchange server, not to a Personal Folders file (.pst) on your computer.
- You and the delegate must use the same version of Office Outlook.
Note There is an advanced Exchange feature that allows one or more people to be granted Send As permissions for another Exchange mailbox. This allows someone to send a message as if he or she is the owner of the mailbox. Send As permissions can be used with or without Delegate Access. When Send As permissions are enabled, the recipient will see only the manager's name next to From. An Exchange or Microsoft Windows administrator must configure this option. This scenario is more common where there is a shared Exchange mailbox, such as a staff member who sends e-mail messages to customers from a shared Exchange mailbox and not his or her own Exchange account.
Tip To determine whether a delegate has Exchange Send As permissions or only Outlook Delegate Access Send on Behalf permissions, ask the delegate to create a new message and send it to his or her own e-mail account. Make sure the delegate enters the name for the other mailbox in the From box, for example, the manager's name. When the message is received, if both names appear in the From box along with the text "on behalf of," the delegate has only Outlook Delegate Access Send on Behalf permissions.
As the person granting permission, you determine the level of access that the delegate has to your folders. You can grant a delegate permission to read items in your folders or to read, create, change, and delete items. By default, when you add a delegate, the delegate has full access to your Calendar and Tasks folders. The delegate can also respond to meeting requests on your behalf.
If you want to allow the delegate to see all of the messages in your Inbox, you must grant additional permissions. Instructions for granting permissions are included in the Turn on Delegate Access section.
If you grant someone access to your Exchange folders, that person has access to all items in the folders except those marked private. Instructions for allowing delegates to view private items are included in the Choose items that cannot be viewed by a delegate section. Items in subfolders are not available to the delegate unless you change the sharing permissions on the subfolder or you create a new subfolder. New subfolders inherit the folder access permissions of the parent folder.
Turn on Delegate Access
A delegate automatically receives Send on Behalf permissions. This means your delegate can do the following:- Respond to a meeting request sent to you, the manager.
- Receive meeting request responses sent to you, the manager.
- Compose and send an e-mail message that, when received, will have Delegate Name on behalf of Manager Name next to From.
- On the Tools menu, click Options.
- Click the Delegates tab, and then click Add.
- Type the name of the person whom you want to designate as your delegate, or search for and then click the name in the search results list.
Note The delegate must be a person in the Exchange Global Address List.
- Click Add, and then click OK.
- In the Delegate Permissions dialog box, you can accept the default permission settings or select custom access levels for Exchange folders.
If a delegate needs permission to work with meeting requests and responses only, the default permission settings, including Delegate receives copies of meeting-related messages sent to me, is sufficient. You can leave the Inbox permission setting at None. Meeting requests and responses will go directly to the delegate's Inbox.
Note By default, the delegate is granted Editor (can read, create, and modify items) permission to your Calendar folder, because after the delegate responds to the meeting on your behalf, the meeting is automatically added to your Calendar folder.
- To send a message to notify the delegate of the changed permissions, select the Automatically send a message to delegate summarizing these permissions check box.
- If you want, select the Delegate can see my private items check box.
Important This is a global setting that affects all of your Exchange folders, including all Mail, Contacts, Calendar, Tasks, Notes, and Journal folders. You cannot allow access to private items in only one folder.
- Click OK.
Change permissions for your delegate
- On the Tools menu, click Options, and then click the Delegates tab.
- Click the name of the delegate for whom you want to change permissions, and then click Permissions.
Note If you want to remove all Delegate Access permissions, click Remove and skip the remainder of these steps.
- Change the permissions for any Outlook folder that the delegate has access to.
- To send a message to notify the delegate of the changed permissions, select the Automatically send a message to delegate summarizing these permissions check box.
Choose items that can't be viewed by a delegate
If you have given permissions to a delegate so that he or she can access your Outlook folders, you can hide personal information in appointments, meetings, tasks, and contacts. Open each personal item, and in the Options group, click Private.If you want a delegate to see your private items, do the following:
- On the Tools menu, click Options, and then click the Delegates tab.
- In the list, click the name of the delegate to whom you want to give permission to see your private appointments.
- Click Permissions.
- Select the Delegate can see my private items check box.
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